What role does the 'Base Company' field play in user profiles?

A 'Base Company' is the primary entity within an organization that determines a user’s login entity, expense, trip creation, and reimbursement payments.

The Base Company is defined on a user’s profile page under Employees. When a user is initially created under an entity, their Base Company is automatically set to that entity. If the user is later added to another entity within the same organization, their Base Company remains the entity where they were originally created.

Notes: 

• When you update a user's Base Company in one entity, the change is applied across all entities for that user.
• It is possible to import the user's base company from the customer's HRIS. 

Known issues: 

• If a user attempts to submit an expense from a company other than their Base Company, their name will not appear in the Expense Owner field.
• If a user attempts to submit an expense on behalf of others, their names will not appear in the Expense Owner field even if they have permission to submit on behalf of others.