How to add users to the Mesh Platform?

The procedure for adding a single user is outlined below. Alternatively, administrators may add users in bulk or integrate Mesh with a Human Resources Information System (HRIS) to automate user on-boarding and off-boarding.

Please follow the steps below to add a user to the platform:       

1. Log into the Mesh platform as a user with Admin profile, or a user with permission to create other users. 

2. Navigate to the Employees page.      

3. Click the Add Employee button.   

4. Click on the Access Permission drop-down list and select the relevant profile.

 

5. Click on the desired access level.

Note: A user with an Admin profile can add users with ANY access permissions however, a user who was granted permissions to create other users can ONLY add users with an Employee or Contact Only profile. 

6. Type in the user's First Name.

7. Type in the user's Last Name.

8. Type in the user's Email address. This unique identifier will be the user's login ID.

9. Type in the user's Mobile Phone number, including the country code. The Mesh platform will send users notifications and MAF codes to the configured number.

Note: You can invite a user to the platform without a phone number. This will require setting up a domain on the Mesh backend. 

10. To finish, click on SEND INVITATION. 

Notes:

• The user's status is listed and color-coded under the Status column of the Employees page. 

• When users are added to the platform, their status is Pending Login. An added user will receive an invite email from the Mesh platform with a magic link for the first login.
• The invitation expires after a week, but an Admin can resend it. Navigate to the Employees page >> Locate the employee (you can filter or use the search bar) >> Click 'Resend Invitation'.

• When invited users successfully log into the platform, their status will change to Verified.
• Administrators can off-board users, and their status turns into deactivate.
• Contact-only users have no access to the Mesh platform but it is possible to create and share a Mesh budget/card with those users (e.g., a contractor).  
• If a user has undergone a verification process in Company A and is subsequently added/invited to Company B, and both of which belong to the same Organization this user is automatically verified in the new company and will not receive a verification email.

11. When a user is added to the Mesh platform, a profile page is automatically created. 

12. Administrators can perform various actions on users even if those are still in status 'pending login'. For example, Administrators can issue a new card or a trip, add a new group budget, assign permissions (e.g., 'Travel Manager', 'Travel Analytics Viewer', and 'T&E delegate'), and deactivate the user.  

Notes: 

• It is possible to add a user that is 'pending login' as a step of an approval workflow. 
• Contact our team at [e-mail] if you are interested integrating Mesh with a Human Resources Information System.